|
|
What
is the DATE of your event? |
|
|
WHERE
is your event going to be held? - Is
your event being held at a private residence,
public park, business location, private
club, historical home or other? |
|
|
Are
there restrictions on set up and tear
down times? Some locations require that
you are in and out on the same day.
They often charge for day before event
set up or day after tear down. A tent
PERMIT is sometimes required. |
|
|
Do
you prefer a FRAME or POLE tent? |
|
|
Is
your site easily accessible? |
|
|
Will
your tent be set on…
GRASS?
We stake our tents. Pole tents need
extra space for stake ropes. Make
sure ground is fairly level and does
not hold water.
ASPHALT?
We drill holes in asphalt for our
stakes and patch them when we leave
or for frame tents only we can bring
concrete ballast or water ballast
to weigh down your tent.
GRAVEL?
We would use stakes for frame and
pole tents.
CONCRETE?
You require a frame tent and it must
be set using concrete ballast or water
ballast, we do not drill concrete. |
|
|
Do
you need more than one tent? We can
gutter our frame tents together and
connect them to each other or to your
existing building to expand the space
you already have. This also helps for
odd or limited spaces. |
|
|
Do
you have a TENT SIZE in mind?
Watch
for tree limbs, over head wires, building
overhang…etc. when picking out your
spot.
Make
sure you have enough room. Multiply
length by width to calculate number
of tables per tent. Figure a 10x10
area for each table setting of 8.
Example: a 30x40 tent would be 3x4=12
tables of 8 (don’t forget to leave
room for buffets, displays, bars,
stages, dance floors and any other
areas you may need open for your event). |
|
|
Would
you like the HEIGHT of your tent legs
to be set at 7 foot (standard/only pole
tent option), or we can raise a frame
tent to 8’ and 10’? |
|
|
Would
you like SIDEWALLS for part or your
entire tent? |
|
|
How
many people will be at your event?
– Will they all be seated at the same
time?
- Cathedral
- Stand
up Cocktail
- Ballroom
- Sit
down Dinner
- Buffet
- Picnic
|
|
|
Would
you like any TABLES? |
|
|
Can
we help you with table LINENS? |
|
|
Do
you need CHAIRS? May we suggest a white
folding metal chair with a plastic seat
and back or you can choose a white folding
wood chair with a white padded seat. |
|
|
Would
you like a DANCE FLOORS at your event?
Our Snaplock® flooring comes in 3’
by 3’ sections and connects to make
any size possible. |
|
|
Can
we help you with STAGING? Our staging
comes in 4’ by 4’ sections and can be
adjusted to any height. We can provide
skirting to complete the look of your
stage. |
 |
Do
you need tent LIGHTING? |
|
Would
you like one or more of our Cambro®
portable bar/beverage centers? |
|
We
have an ice chest that will hold up
to 125 bags of ice for days. Could you
use this? |
|
Do
you need heat for your event? |
| Things
you can do to help make your site ready |
|
Make
sure grass is cut a couple of days in
advance so that clippings will blow
away. This will also help the grass
after your event. |
|
Clean
area where tent will stand of pet droppings
or anything that will stick to inside
of tent. |
|
Ensure
that appetizers, fruity/sugary drinks,
party mix or even mints are not set
out too early. You might get little
guests that didn't RSVP! |
|
Please
don’t staple, pin, or tape tent, tables
or any or our equipment. We have clips
and ties available. |
|
Have
site marked clearly for our installers
if you can not meet us at set up. |
|
Mark
any underground work that could be damaged
by our tent stakes. |
|
A
signed contract and fifty percent deposit
is required to hold your reservation.
Final payment is due two weeks prior
to your event date. Contact us at 502-937-0742
Tell us your needs; we have made many
contacts that could be beneficial to
you and your event. |
