What is the DATE of your event?

WHERE is your event going to be held? - Is your event being held at a private residence, public park, business location, private club, historical home or other?

Are there restrictions on set up and tear down times? Some locations require that you are in and out on the same day. They often charge for day before event set up or day after tear down. A tent PERMIT is sometimes required.

Do you prefer a FRAME or POLE tent?

Is your site easily accessible?

Will your tent be set on…
GRASS? We stake our tents. Pole tents need extra space for stake ropes. Make sure ground is fairly level and does not hold water.

ASPHALT? We drill holes in asphalt for our stakes and patch them when we leave or for frame tents only we can bring concrete ballast or water ballast to weigh down your tent.

GRAVEL? We would use stakes for frame and pole tents.

CONCRETE? You require a frame tent and it must be set using concrete ballast or water ballast, we do not drill concrete.

Do you need more than one tent? We can gutter our frame tents together and connect them to each other or to your existing building to expand the space you already have. This also helps for odd or limited spaces.

Do you have a TENT SIZE in mind?
Watch for tree limbs, over head wires, building overhang…etc. when picking out your spot. Make sure you have enough room. Multiply length by width to calculate number of tables per tent. Figure a 10x10 area for each table setting of 8. Example: a 30x40 tent would be 3x4=12 tables of 8 (don’t forget to leave room for buffets, displays, bars, stages, dance floors and any other areas you may need open for your event).

Would you like the HEIGHT of your tent legs to be set at 7 foot (standard/only pole tent option), or we can raise a frame tent to 8’ and 10’?

Would you like SIDEWALLS for part or your entire tent?

How many people will be at your event? – Will they all be seated at the same time?

Cathedral Stand up Cocktail Ballroom Sit down Dinner Buffet Picnic

Would you like any TABLES?

Can we help you with table LINENS?

Do you need CHAIRS? May we suggest a white folding metal chair with a plastic seat and back or you can choose a white folding wood chair with a white padded seat.

Would you like a DANCE FLOORS at your event? Our Snaplock® flooring comes in 3’ by 3’ sections and connects to make any size possible.

Can we help you with STAGING? Our staging comes in 4’ by 4’ sections and can be adjusted to any height. We can provide skirting to complete the look of your stage

Do you need tent LIGHTING?

Would you like one or more of our Cambro® portable bar/beverage centers?

We have an ice chest that will hold up to 125 bags of ice for days. Could you use this?

Do you need heat for your event?

Things you can do to help make your site ready:

Make sure grass is cut a couple of days in advance so that clippings will blow away. This will also help the grass after your event.

Clean area where tent will stand of pet droppings or anything that will stick to inside of tent.

Ensure that appetizers, fruity/sugary drinks, party mix or even mints are not set out too early. You might get little guests that didn't RSVP!

Please don’t staple, pin, or tape tent, tables or any or our equipment. We have clips and ties available.

Have site marked clearly for our installers if you can not meet us at set up.

Mark any underground work that could be damaged by our tent stakes.

A signed contract and fifty percent deposit is required to hold your reservation. Final payment is due two weeks prior to your event date. Contact us at 502-937-0742 Tell us your needs; we have made many contacts that could be beneficial to you and your event.